What confidentiality requirements apply to medical information obtained on apprentices or applicants for apprenticeship?

Equal Employment Opportunity

Any information obtained on the medical condition or history of an apprentice or applicant must be collected and maintained on separate forms and in separate medical files.  The information must be treated as a confidential medical record.  Supervisors and managers may be informed of necessary work or duty restrictions and accommodations; first aid and safety personnel may be informed, when appropriate, if an apprentice’s or applicant’s disability might require emergency treatment; and Government officials engaged in enforcing 29 C.F.R. 30, the laws administered by the Office of Federal Contract Compliance Programs, or the Americans with Disabilities Act must be provided relevant information on request.  Medical information or history obtained on apprentices or applicants may not be used for any other purposes.

Note that completed Voluntary Disability Disclosure Forms must also be kept confidential and be maintained separately from any confidential medical records for apprentices or applicants.

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